Edit an event

What is this?

With Edit an event you change an existing event, for example when the rehearsal room or the time changes.

How to edit an event

1. Open the event in the events overview.
2. Click “Edit” at the top right. In the app, tap the pencil at the top.
3. Change the fields you want.
4. Optional: Tick Send notification to all members and write a Note about the change.
5. Save. If the event belongs to a series, you then choose which events the change applies to.

What you can change

• Basics: name, type, linked event, additional choirs
• When and where: start, end, all day, venue from the list, location, call link
• Responses: attendee limit, set all members to “Attending”, allow “Maybe” as an answer, response deadlines, automatic reminders
• Description: internal description, website description, confidential note (with permission)
• Custom Fields
• Visibility: restrict to voices, permission groups, functions, chat groups or individual people

If you choose a Venue from the list that is already booked at the new time, the form shows The venue is already booked and asks again when you save. With Save anyway you apply the change anyway. More on this under “Create an event”.

You do not change sheet music, tasks, files and individual attendees in the form, but in the respective tabs of the event.

For event series

• Only this event: The other events of the series stay unchanged.
• This and all future: This event and all later events of the series.
• All events in the series: Past events are adjusted too.

Permission

You need Create & edit events. By default administrators and moderators have it.

Tips

• Write a note about the change when you reschedule, so everyone understands right away what is going on.
• Check the date before saving, especially for series with “All events in the series”.